Sponsorship

Membership is neither included nor required for sponsors to register.

August 15
Scholarship Applications due

September 3
Presentation submissions due

September 3
Regular Registration ends

September 17
Unbooked rooms released at hotel

September 18
Workshop registrations due

October 4
Late Registration ends

October 11
Digital text for presentations due

October 18
Conference starts

October 22
Conference ends

The following items contribute to your Sponsor Level, and several are first come, first served.

Company Registration Fee (required)
$300

Plenary Presentation Time
5 minutes – $100
10 minutes – $400
20 minutes – $1,250

Exhibit Hall Space
Standard Booth – $350
Includes 5ft table, tablecloth, 2 chairs, electricity, and wireless internet

Double Booth – $700
Includes 5ft table, tablecloth, 2 chairs, electricity, and wireless internet

Cocktail hour in the sponsor hall
$2,000
An open bar during Wednesday’s scheduled sponsor hall hours with prominent signage featuring your company’s name and logo.

Table wine at banquet
Red – $1,000
Bottles of wine will be placed at each table during the banquet, along with your company name and logo.

White – $1,000
Bottles of wine will be placed at each table during the banquet, along with your company name and logo.

Buses
Tuesday – $250
Sponsor busing between conference locations for the day; verbal acknowledgements will be made during the bus ride and a sign with your company name and logo will be displayed during boarding.

Wednesday – $400
Sponsor busing between conference locations for the day; verbal acknowledgements will be made during the bus ride and a sign with your company name and logo will be displayed during boarding.

Thursday – $400
Sponsor busing between conference locations for the day; verbal acknowledgements will be made during the bus ride and a sign with your company name and logo will be displayed during boarding.

Item in the conference bag
$50/item

Thursday Evening Fulldome Film Screenings
$10/minute

The following items do not contribute to your Sponsorship Level

Late Fee
$50/day after Sept. 3

The Williamsville Space Lab Planetarium has a 75 seat theater with a 30-foot dome (flat), and is equipped with a Spitz A5 optomechanical projector, Sky-Skan Definiti, and an RGB SkyLase system. The planetarium is located at Williamsville North High School, which will be the site of sponsor demonstrations and the business meeting.

The Whitworth Ferguson Planetarium has a 48 seat theater with a 35-foot Nanoseam dome (flat), and is equipped with a Zeiss ZKP4 optomechanical projector, a Spitz SciDome 4K system, an AVI SkyLaseFX laser system with hazer and two beam effects projectors, a 5.1 surround sound system, and ChromaCove lighting. There is limited space at the front and rear of the planetarium for additional equipment, so please contact the conference hosts with specific questions. The planetarium is located at SUNY Buffalo State College, which will be the site of the welcoming reception, sponsor hall, paper sessions, and fulldome screenings.

The sponsor hall will be in Buffalo State College’s Social Hall, which will also house the Tuesday evening reception and sponsor showcase; morning sponsor hall time and break, poster session, dinner, and post-dinner cocktail hours on Wednesday; and dinner on Thursday. With some meals and other activities taking place in the sponsor hall, you will have plenty of opportunity to talk with delegates and other sponsors at and near your booths.

Extension cables are not permitted in the Exhibit Hall. Please only use surge protecting power strips with a maximum 6ft cable, such as this.

Please contact the conference co-host Kevin Williams to coordinate shipping. Equipment can be sent to:

Buffalo State College
c/o Kristen Mruk GLPA
1300 Elmwood Ave
Campbell Student Union 400
Buffalo, NY 14222

Please ship so that packages arrive on or after October 7. On-campus delivery can take up to two additional days after delivery to campus, so please plan accordingly.

To allow preparation time before the conference, please ensure that fulldome content is received by conference co-host Mark Percy before or on September 18. Note that slicing is not possible. Instructions will be included with your confirmation letter regarding where and how to send content as well as technical specifications for video and audio files. Encoding specifications are indicated below:

• Resolution: 4096×4096
• File Format: .MP4
• Codec: H.264 or H.265 HEVC
• Audio: Integrated or separate .WAV file, 5.1 or stereo
• Bitrate: Set by video provider, usually 20-40mpbs

You will be notified in your confirmation letter when, how, and where to send projection equipment.

To include your items in the conference bag, please send the items to:

Kevin Williams / SAMC 130
Buffalo State College
1300 Elmwood Ave
Buffalo, NY 14222

Please ensure that the items arrive by October 10.