Sponsorship
As planning for Virtual GLPA 2020 began, we wanted to invite our friends and vendors to participate as well. Efforts have been made to make sure sponsors receive plenty of recognition and visibility during the conference and online. The chart below outlines the benefits of sponsoring Virtual GLPA 2020 at two different levels.
| Virtual GLPA 2020 | Earth sponsor | Moon sponsor (A or B) |
|---|---|---|
| fee | $500 | $250 |
| length of sponsorship time | 180 minutes | 90 minutes |
| number of sponsorships available at this level | 5 (one per day) | 10 (two per day) |
| Benefits of sponsorship | Earth sponsor | Moon sponsor (A or B) |
| Sponsor logo on conference landing page Please submit a high-resolution copy of your logo to us after registering | large-size | medium-size |
| Sponsor presentation once on day of sponsorship Sponsor presentations to be scheduled during each day's session. Presentation can be LIVE or prerecorded. Time limits will be enforced. | 10 minutes | 5 minutes |
| Sponsor items to be included in the conference "goody box" Sponsor supplied literature, marketing materials, 2D or 3D SWAG or other items to be included in a "conference goody box," which will be sent to the first 200 registered delegates in the U.S. The box will include other conference materials and surprises and should (hopefully) arrive by October 12. Materials to be included in the box must be received NO LATER than 9-29-20. If you miss the deadline, you miss out on the benefit. | 3 max (2D or 3D) | 2 max (2D or 3D) |
| Slide with ALL conference sponsor logos shown at start and close of each day's three hour session Please submit a high-resolution copy of your logo to us after registering | yes | yes |
| Logos for the sponsors of that date shown at moderator breaks at the top of each hour and at closing Please submit a high-resolution copy of your logo to us after registering | all 4 times | Moon A: first two breaks Moon B: last two breaks |
| Verbal recognition of the sponsors for that date during moderator breaks at the top of each hour and at closing | all 4 times | Moon A: first two breaks Moon B: last two breaks |
| Image and link to sponsor's page in Virtual Exhibit Hall using your logo or other image (Please submit a high-resolution image to us after registering and let us know the link you'd like to use back to your web site.) | yes | yes |
| Registered delegate contact list provided as PDF after the conference | yes | yes |
About the Conference "Goody Box"
One sponsor benefit almost certainly needs an explanation: the conference goody box.
The first 200 registered delegates in the U.S. will receive a box of conference materials (hopefully) before October 12. In addition to conference notes and swag provided by some of our education partners, sponsors are encouraged to submit 2D and 3D items to be included as well. General delegates are also being invited to submit something representative of their institution to go in the conference goody box. This could be a brochure, sticker, poster, patch, or some other treat anyone would like to share or receive at a conference. Be creative. Have fun. Keep it classy.
All materials to be included in the goody box must be received NO LATER than 9-29-20. If you miss the deadline you miss out on this benefit. Note, 200 boxes will be prepared, meaning we need 200 items from you. If you are sending something for the box, please send email to planetmccall@gmail.com in advance with a description and photo of your submission so we can prepare for packing.
Conference materials should be shipped to:
Kris McCall - GLPA Conference
c/o Cernan Earth and Space Center
2000 5th Avenue
River Grove, IL 60171
If you have questions or need clarification, please do not hesitate to ask via planetmccall@gmail.com.
And your last reminder:
All materials to be included in the goody box must be received NO LATER than 9-29-20. If you miss the deadline you miss out on this benefit.
About the Virtual Exhibit Hall
Add your booth to the Virtual Exhibit Hall! Using your logo or another image of your choice, delegates can easily find sponsor websites or other content along with links to other educational partners, resources, and references.
The virtual exhibit hall is a page here on our web site, linked prominently from the conference page delegates will visit, on which you can place an image of your choosing along with a link back to your web site. The link can go to your normal home page, but you might also consider creating a page to showcase any products / services you'd like to highlight to our delegates. (Much like the wonderful sponsor hall exhibits shown during in-person conferences.) Space in the virtual exhibit hall is included in both sponsorship levels. To participate, simply e-mail us the image and link you'd like to add to the page.
A note about sponsor presentations
When the conference schedule is finalized, you'll receive a notification of your sponsor presentation time. On the day of your presentation, we encourage you to join the Zoom meeting early so you'll be ready to give your presentation and can avoid any last-minute Internet connection glitches. If you're unfamiliar with Zoom, we'd recommend that you do a "test presentation" before the conference. (This is especially important if you're playing back a video and are unfamiliar with how this interacts with Zoom screen sharing.) Zoom provides free accounts which can be used to perform this testing, although we'd recommend asking a friend or coworker to act as the "audience" and ensure that everything is visible/audible.
Due to limited time in our schedule, we will not be able to accommodate late sponsor presentations or extend presentation timeslots to accommodate technical issues.
Conference Sponsorship Deadlines:
- September 29 - Conference "goody box" items must be received by this date
- October 5 - Registration ends
- October 12 - Conference starts
- October 16 - Conference ends