Sponsorship
Invitation Letter
Sponsor Hall Floorplan (with table locations/layout)
Conference Sponsorship Deadlines:
- October 1 - Registration Deadline — Regular Registration ends
- October 2-October 11 - Late Sponsor Registration (late fees increase each day during this period)
- October 11 - Full dome content must be received by this date
- October 19 - Unbooked rooms at hotel are released
- October 27 - Registration/meal selection ends for sponsor representatives (employees)
- November 1 - Conference bag items must be received by the conference host by this date
- November 3 - First date for equipment to arrive at museum
- November 10 - Conference starts
- November 13 - Conference ends
Important / New Information
- This year includes a significant amount of non-plenary time in the sponsor hall in addition to dedicated time on the schedule.
- The convenient location, with the conference hotel being only a short walk from the planetarium, has also allowed for greater availability of time under the dome.
- There is no longer a different cost for including a 2D or 3D item in the conference bag. There is now a single per-item fee, which matches the 2D item fee from 2019.
- Delegates will be offered the opportunity to attend the conference either in-person or via Zoom. In addition to the normal conference bag items, we'll be collecting items to be distributed to remote attendees in a "goody box" similar to 2020's virtual conference. There is a single fee for inclusion of items in both the conference bag and "goody box."
- In a change introduced at the 2018 conference, sponsorship is à la carte. You are able to sign up for the specific amount of exhibit space and plenary time you desire.
- There are two distinct registration processes for sponsors:
- Signing up the company for a sponsorship (e.g. selecting sponsorship level, amount of plenary time and exhibit hall space, etc.)
- Registering individual employees (sponsor representatives) to attend the conference (e.g. entering their names and selecting meal options, including the banquet)
- Membership is no longer included in registration, nor is it required. You and members of your team are not required to join GLPA but are more than welcome to do so. You will be offered an opportunity to join as you work through the Sponsor Representative registration process.
- If sponsorship requests can be accommodated after the sponsor registration deadline (October 1), a $50 per day late fee will be assessed. For example, a registration on October 3 will be assessed a $100 late fee, while a registration on October 9 will be assessed a $400 late fee.
Sponsorship Options and Costs
The following items contribute to your sponsorship level:
| Company Registration Fee (required) | $300 |
| Plenary Presentation Time | 5 minutes - $50 |
| 10 minutes - $300 | |
| 15 minutes - $650 | |
| 20 minutes - $1,000 | |
| Exhibit Hall Space | 70 sq feet - $300 7x10' STANDARD booth includes one 8' table with tablecloth and skirt and 2 chairs with pipe and drape on three sides |
| 140 sq feet - $600 7x20' DOUBLE WIDE booth includes your choice of one or two 8' tables with tablecloths and skirts and 2 or 4 chairs with pipe and drape on three sides | |
| 280 sq feet - $900 14x20' XL booth includes your choice of one or two 8' tables with tablecloths and skirts and up to 6 chairs with pipe and drape on three sides | |
| Portable Dome Space note that space is limited | 441 sq feet - $200 21x21' plus 1 table and 2 chairs, no pipe and drape |
| 729 sq ft - $300 27x27' plus 1 table and 2 chairs, no pipe and drape |
The following items do not contribute to your sponsorship level:
| One item in Conference bag and "goody box" | $50 |
| Late Night Fulldome Film Festival | $9/minute |
| Late Fees | $50/day after October 1 |
| Hotel Fees for Exhibit Hall | |
| extension cord provided by hotel (includes taxes & rounded) You may also provide your own extension cords. | $35 |
| power strip provided by hotel (includes taxes & rounded) You may also provide your own power strips. | $20 |
| wired internet connection All sponsors, exhibitors, and delegates will have access to wifi in all conference hotel spaces. If an exhibitor needs a wired connection for any reason, they will have to pay this extra fee. (includes taxes & rounded) | $75 |
| power drop If an exhibitor needs more than standard 120VAC, they will have to pay this extra fee. (includes taxes & rounded) | $350 |
Sponsorship Levels
| Parallel Universe | Universe | Galaxy | Solar System | Planet |
|---|---|---|---|---|
| $2,000+ Major Conference Sponsor | at least $1,400 Conference Sponsor | at least $900 Conference Sponsor | at least $600 Conference Supporter | at least $400 Conference Supporter |
| Logo on Cover of Conference Notebook, Large Font | Logo on Cover of Conference Notebook, Small Font | Logo on Inside of Conference Notebook | Logo on Inside of Conference Notebook | Company Listed as Conference Sponsor |
| Recognized as Dinner Sponsor | Recognized as Dinner, Lunch, or Reception Sponsor | Recognized as Breakfast, Hospitality Suite, or Break Sponsor | Recognized as Break Sponsor | |
| Half-page Ad GLPA Newsletter | Half-page Ad GLPA Newsletter | Quarter-page Ad GLPA Newsletter | ||
About the planetarium
The Kalamazoo Valley Museum planetarium has a 50 foot dome with a 10° tilt. It is equipped with Digistar 6 (2x JVC DLA-SH7NL projectors) and ChromaCove lighting. (might be upgraded to Digistar 7 by the conference?) There are 109 seats (unidirectional/epicentric), and about 60 square feet of space available in the center of the planetarium for your equipment.
About the sponsor hall
The sponsor hall will be located in the "Kalamazoo Room" at the conference hotel. This is an approximately 10,000 square foot room with a ceiling height of 10 feet. Outlets are available along the outside walls and on columns within the exhibit hall. Exhibit hall space will be equipped with rectangular tables which are 8' in length. (The photos above show the sponsor hall space, but our table layout will be different.) A provisional sponsor hall floorplan is available for the room.
Sending your equipment to the conference site
You must contact the conference host to coordinate shipping. Equipment can be sent to:
Kalamazoo Valley Museum Dock #4
230 N Rose St
Kalamazoo, MI 49007
Please ship so that packages arrive on or after November 3rd.
Sending your fulldome content
To allow preparation time before the conference, please ensure that fulldome content is received by the conference host before or on October 11th.
Conference bag / "goody box" items
Since we are offering a virtual conference attendance option this year, we will send any items you provide for conference attendee bags to remote/virtual participants in "goody boxes" much like we did for the 2020 virtual conference. The fee for adding items to the conference bag (same as the "2D" item fee from 2019) covers both placing the items in the conference bags (for in-person attendees) as well as sending these same items to virtual attendees.
To include your items in both the in-person conference bag and virtual "goody box", please send the items to:
Kalamazoo Valley Museum
230 N Rose St.
Kalamazoo, MI 49007
Please ensure that the items arrive by November 1.