Bylaws of the
Great Lakes Planetarium Association
Last Amended – October, 2019
Last Amended – October, 2019
Section 1. The name of this organization shall be the Great Lakes Planetarium Association.
Section 1. The Great Lakes Planetarium Association is incorporated under the laws of the State of Michigan as a non-profit organization, established and operated as a professional association within the meaning of Section 501(c)(6) of the Internal Revenue Code, for the following purposes:
Section 2. Activities shall be restricted as follows:
Section 1. Membership shall be open to all individuals interested in and supportive of the purposes and activities of the Association upon payment of dues. Membership shall not be denied because of race, color, creed, sex, or national origin.
Section 2. Annual Membership in the Association shall be for one (l) year from October 1st through September 30th of the following year.
Section 3. All Members in good standing shall have the right to vote.
Section 4. Membership shall be in the following categories:
Section 5. Membership dues for each Membership category shall be established by the Executive Committee and (except for Sponsor fees) approved by the Members of the Association. The dues for Student Members shall be one-half the dues for Regular Members rounded up to the nearest whole dollar.
Section 6. The Executive Committee may confer Honorary Life Membership upon individuals who fulfill the criteria established by the Executive Committee. Honorary Life Members shall have full Membership benefits for life and shall pay no dues.
Section 1. At least once each calendar year, the Association shall hold a Conference for its Members and exhibiting Sponsors.
Section 2. The hosting of the Conference shall rotate among the planetariums of the Members.
Section 3. The Association shall provide the Members with written or electronic notice of the Conference at least sixty (60) days before the Conference. All Members in good standing shall have the right to attend the Conference with the payment of registration and other fees and in accordance with Membership benefits and other such rules as may be established by the Executive Committee.
Section 4. During the Conference, the Association shall hold an Annual Meeting for the following purposes:
Section 5. A quorum at the Annual Meeting shall consist of one-half of the Members registered at the Conference less the number of Members voting by absentee ballot.
Section 6. There shall be no voting by proxy. Members not in attendance at the Annual Meeting may receive a paper or electronic absentee ballot for election of Officers and amendments to the By-Laws upon electronic or written request to the Membership Chair prior to the Annual Meeting.
Section 7. Whenever an issue shall arise requiring a vote of the Members at a time other than the Annual Meeting, the Executive Committee and/or the President may direct the Secretary to conduct a vote by postal or electronic mail.
Section 1. Management of the Association shall be vested in the Executive Committee consisting of the six (6) Officers and six (6) Chairs of the Standing Committees. All members of the Executive Committee must be Members of the Association in good standing.
Section 2. There shall be a minimum of two (2) physical or virtual meetings of the Executive Committee per year. A meeting of the Executive Committee shall be called, at any time, upon the written request of any six (6) members of the Executive Committee.
Section 3. The President shall provide members of the Executive Committee with written notice of all meetings of the Executive Committee at least thirty (30) days before the meeting.
Section 4. A quorum shall consist of a majority of the members of the Executive Committee, three (3) of whom must be elected Officers.
Section 5. Whenever an issue shall arise requiring a vote of the Executive Committee at a time other than a meeting of the Executive Committee, the President may direct the Secretary to conduct a vote by postal, electronic mail or a dedicated poll on the GLPA website.
Section 6. Vacancies on the Executive Committee shall be filled as provided for in Article VI, Sections 5 and 6, and Article VII, Section 4.
Section 1. The Officers of the Association shall be:
Section 2. All individual Members in good standing are eligible to hold Office.
Section 3. The Officers shall be elected at the Annual Meeting of the Association and shall serve a term of two (2) years. The President-Elect shall become President at the conclusion of their term as President-Elect and become Past-President at the conclusion of their term as President.
Section 4. The Officers shall assume their Offices at the Vernal Equinox in the year following their election except as provided for in Section 6.
Section 5. Vacancies in the Offices.
Section 6. In the event that a vacancy in any Office (except Past-President) is filled by a replacement not elected to that Office, an election to fill the Office shall be held at the first Annual Meeting occurring at least 120 days after the date of the vacancy. The elected candidate shall assume the Office at the conclusion of the Annual Meeting and serve the remainder of the term plus one additional full term.
Section 7. The Executive Committee shall have the authority to remove an Officer from any Office for just cause by a unanimous vote of the other members of the Executive Committee.
Section 8. Duties of the Officers.
The President shall:
The President-Elect shall:
The Past-President shall
The Secretary shall:
The Treasurer shall:
The Inclusion and Outreach Officer shall:
Section 1. The Standing Committees of the Association shall be:
Section 2. Other Committees may be established as necessary by the President or Executive Committee. These Committees shall be dissolved upon the completion of their work or when dissolved by the President.
Section 3. The duties of the Committees shall be established by the President or Executive Committee.
Section 4. The President shall have the authority to appoint or replace the Chairs for all Committees serving during their term except for the Nominations Committee with the approval of the Executive Committee. Chairs may be reappointed under successive Presidents.
Section 5. Committee Chairs may establish Sub-Committees and may appoint Members of the Association to serve on the Committee and Sub-Committees as necessary to perform their duties.
Section 6. All Chairs and members of all Committees and Sub- Committees must be Members of the Association in good standing.
Section 7. The Nominations Committee.
Section 1. The fiscal Year of the Association shall be from April 1st to March 31st of the following year.
Section 2. All funds of the Association not otherwise employed shall be deposited in such banks or other financial institutions as determined by the Executive Committee. All withdrawals of funds shall be made by and all checks shall be signed by individuals authorized by the Executive Committee.
Section 3. Excepting seed money for the annual conference, no loans or advances shall be contracted on behalf of the Association and no notes of indebtedness shall be issued in its name, unless and except as authorized by the Executive Committee and approved by the Members of the Association.
Section 4. The Executive Committee may authorize the President and other Members of the Association to enter into contracts or to execute and deliver instruments in the name and on behalf of the Association, and such authorization may be general or limited to specific instances, such as for the annual conference.
Section 1. Members shall serve the Association without pay for their services, but may be eligible for reimbursement for expenses or a stipend for technical service in accordance with Section 2.
Section 2. The Executive Committee shall have the authority to reimburse Members of the Association for expenses as necessary for the furtherance of the purposes and activities of the Association and for which receipts or other documentation is presented; or provide a fixed stipend for major technical assistance, by vote of the Executive Committee.
Section 1. These By-Laws may be amended by a majority vote of the Members of the Association at the Annual Meeting. The Members shall receive written notice (postal or electronic) of all proposed amendments at least twenty-one (21) days before voting on the amendments.
Section 2. Any member in good standing may propose amendments to these By-Laws to the Executive Committee.
Section 1. The Executive Committee may affiliate the Association with other professional organizations whose purposes and activities are relevant to those of the Association.
Section 2. The Treasurer is authorized to pay such annual dues or fees as established by affiliate organizations to maintain the Association’s memberships.
Section 1. Upon dissolution of the Association, no Member shall be entitled to any distribution or division of its remaining money or property, or the proceeds thereof. After payment of all debts and obligations of the Association, the balance of all the money and other such property received by the Association from all sources (including its operations) shall be distributed to the Armand Spitz Fund of the International Planetarium Society or other non-profit organizations as approved by the Executive Committee.
Section 1. Any individual (and heirs, executors, and administrators of such individual) made or threatened to be made a party to any action, suit, or proceeding by reason of fact that they are or were a member of the Executive Committee shall be indemnified by the Association against any and all liability and the reasonable expenses (including attorneys’ fees) and disbursements incurred by them (or by their heirs, executors, or administrators) in connection with the defense or settlement of such action, suit, or proceeding, or in connection with any appearance therein, except in relation to matters as to which it shall be adjudged in such action, suit, or proceeding that such member of the Executive Committee is liable for negligence or misconduct in the performance of their duties.
Section 1. The order of precedence of authority in the Association shall be as follows:
Section 2. The President shall have the authority to decide any issue of interpretation. Any such decision may be appealed to the Executive Committee, the decision of which may be appealed to the Members of the Association.